Collaboration Tools Standard: Internet Based
DTS Technology Standard 4300-0012
Status: Approved April 29, 2009
Effective Date: June 1, 2009
Next Review Date: June 2010
Sponsor: ARB, Bob Woolley and Dave Fletcher
Approved By: Architecture Review Board Stephen Fletcher, CIO
Introduction
The Internet Collaboration tools in this standard have been identified in a cooperative effort with agencies to identify environments that can be commonly incorporated into State Websites and collaboration processes that provide additional functionality. All of the tools are available at no charge to agencies for basic services and are generally considered to be best of class tools. Use of these tools is not restricted by content filtering or other Network site blocking procedures.
Standard
The standards for Internet based collaboration tools include:
Agencies are encouraged to experiment with other Web based collaboration tools and make recommendations for additions to this standard. Tools included in this standard do not require special downloads or plug ins on either the server or client side.
Authority
The Department of Technology services is charged in Utah Code 63F-1-104 et seq with the overall responsibility for defining technology standards. The Chief Information Officer (CIO) has rule making and policy making authority for technology standards and practices for the Executive Branch agencies as specified in Utah Code 63F-1-206 et seq, with the exception of those agencies exempted in Utah Code 63F-1-102.
Implementation
Agencies may incorporate these tools into agency Websites with normal attribution to the tool provider. Many of these tools have the potential to enhance collaboration within work groups. Use of these tools does not constitute any kind of advertising endorsement by the State of Utah. Use of paid services associated with these tools is subject to State procurement rules and regulations.
Changes and Revisions
Suggestions for changes, revisions, and additions to this document are encouraged. This standards document will be subject to review and revision six months from the initial date of publication, and every six months thereafter. Suggestions for changes, additions, or revisions may be e-mailed to the Architecture Review Board (ARB@utah.gov) or to Robert Woolley (bwoolley@utah.gov) at any time. Change recommendations will follow approved processes for enterprise standards approval and changes.
